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Products: Document Distribution
Coview® components
address the following;-
Providers
Automated Distribution of documents (i.e. marketing literature,
legislative documents, health & safety advice documents, work orders and
contracts, working practice and even invoices and statements) to
designated Agents, Partners, Clients, Sales Staff etc. is achieved in a
secure environment.
Company is assured that the all users of a document are both alerted to
the change and given immediate access to the updated document.
Monitoring of published documents in each destination site to establish
that document has been accessed by the client.
Access to documents are removed when they have expired or been replaced
with new versions.
Automated extraction of documents designated for distribution from the
providers Document Management System (DMS).
Seamless interface with DMS to extract and act upon Metadata and
Document Administrative Information.
Company’s are provided with a unique and direct communication gateway to
their clients.
Recipients (Customers, Partners, Agents
etc)
Automated receipt of new and updated documents from the Company.
Alert
messages to client administrator detailing new and updated documents as
well as details of the actual changes to specific documents.
Automated access of the most up to date documents directly from the
client desktop.
Local
monitoring of downloaded documents to ensure only ‘within date’
documents are accessed.
Audit/Compliance
Document related activity within provider and recipient companies
monitored and logged.
Guaranteed delivery and receipt of all documents, files etc.
Automated removal of out of date or replaced documents
Forced document update and “urgent” alert system
Full
reporting of activities for compliance
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